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What Is A Strategy Map?
Learn everything you need to know about strategy maps, one of the most effective tools for visualizing your organization’s objectives.
During your strategic planning process, there are a lot of puzzle pieces to fit together. How do you identify the right goals for your organization? How can you ensure they are interconnected?
A strategy map is your fail-safe to help you work through your organization’s priorities and goals in the proper order. It’s an incredibly effective and useful tool to put in play during both the strategic planning and execution processes. In this article, we’ll give a strategy map definition, walk through building a map, and explain why it’s so important to your strategy.
What is a strategy map?
A strategy map is a visual representation of an organization’s overall objectives and how they relate to one another. The map is created during the strategic planning process and is used as a primary reference material during periodic strategy check-in and review meetings.
A typical strategy map organizes objectives into four categories, or perspectives. These perspectives were developed by Doctors Robert S. Kaplan and David P. Norton as part of their Balanced Scorecard framework for strategic planning and management. The four perspectives for for-profit organizations include:
- Internal Processes
- People/Learning & Growth
The first two perspectives can be characterized as “what we’re getting,” while the latter two are more about “what we’re doing.” To properly understand a strategy map, you should read the “story” from the bottom perspective upward because what you do directly influences what you get.
Building A Strategy Map
While you might read a strategy map from the bottom up, you build it from the top down. You should create your map in this order:
It’s standard to use two measures of financial strategy: revenue growth and productivity. For nonprofits and municipalities, your mission would be at the top of your strategy map, not financials.
The customer value proposition should be at the core of your strategy, which is why it comes directly after the financials (or mission). For-profit companies typically focus on achieving one of these three value propositions:
- Product leadership
- Customer intimacy
- Operational excellence
To effectively map your strategy, you have to decide which of those three is the priority—it’s unrealistic to weigh them all equally. Making this choice is a big piece of your strategy.
For nonprofits and governments, your beneficiaries or citizens would replace customers and your three value propositions would more likely revolve around serving the needs of those citizens.
Once your financial and customer perspectives are established, you’ll focus on HOW (through what processes) to achieve your financial and customer goals. Most companies are working to improve (if not perfect) internal processes that support these areas of the business:
- Fostering growth through innovation and new-market expansion.
- Enhancing customer value by improving relationships with existing customers.
- Working toward operational excellence.
- Creating productive relationships with external stakeholders.
4. Learning & Growth
Here lies the foundation of the strategy. This perspective outlines the employee skills and knowledge required to make the processes run smoothly, which in turn…
provides value to customers, which in turn...
improves company financials. The specifics of this perspective can vary widely from company to company—what you define as learning and growth is entirely dependent on your goals as outlined in the preceding perspectives.
How do you take the concept of a strategy map and make it reality? Get ideas from these 5 for-profit examples.
Why create a strategy map?
Learning what strategy mapping is doesn’t always translate to knowing why it’s so important. And there are valid reasons to initially create a map and other reasons to continually use and refine it.
The truth is you can skip building a strategy map—but you shouldn’t. During the planning process, the structure of the four perspectives forces you to think through what you’re trying to accomplish and how you’ll get there. Strategy maps help you identify key goals and uncover gaps in your strategy before you set anything in stone and initiate execution. These maps also help display how intangible company resources, including employee knowledge and customer relationships, generate strategic value.
In the long term, you can use strategy maps to test methods of achieving your goals. For example, if you think a certain customer management process or internal training will create more value and drive additional revenue, you can implement the tactic to test the theory. A year later during your annual strategic review, you can assess the implementation and progress toward the goal, adjusting your strategy if needed. In short, your strategy map helps you track progress and ensure alignment as you move through the execution phases.
Perhaps most importantly, strategy maps give employees an understanding of how their jobs contribute to top-level, strategic goals. When teams know their efforts are contributing to the organization’s overall goals, it’s a huge productivity driver and morale booster.
Strategy Maps In Balanced Scorecard Software
If a strategy map tells the story of where your organization is headed, then Balanced Scorecard software is the tool that brings that strategy story to life. Just like any map, strategy maps are only useful if they are frequently referenced (to help you stay on track) and kept up to date. While you can build your strategy map using any number of digital tools, you need Balanced Scorecard software to make sure the map retains its value as a strategy execution tool.
Balanced Scorecard software is uniquely suited for supporting strategy execution efforts because it was designed specifically to track the performance of your goal-related activities. Strategy management—and the data gathering and reporting that goes along with it—can be challenging for organizations of any size, so it’s important to choose a software that simplifies the process. If you’re in the market for strategy software, review your options with the following in mind:
Users need to be able to see overall progress on strategy execution easily and quickly. Does the software present data in a clear, easy-to-read visual format?
Various stakeholders (not just the CSO) will want to know how—and if—their daily activities are impacting the strategy; Balanced Scorecard software should provide the relevant information to users at a glance. Strategy maps are naturally visual, so your software should be capable of taking that document and building on it for maximum value.
ClearPoint turns your strategy map from a readable document into an interactive one, making it continuously useful for all stakeholders. It lets you upload a PDF or PowerPoint file of the map you created and link each objective to specific data points in ClearPoint. As those data points change, so do status indicators overlaid on the map, making it reflective of reality at all times. So if your revenue numbers go up during a certain period, a green arrow pointing up automatically appears over that objective; if the numbers go down, a red down arrow will show. Users can then click on those icons to get more detailed information. (See more on that below.)
Users need a way to track all elements of strategy execution, not just high-level objectives. Does the software capture and track all aspects of your strategy, including your measures and projects?
Your high-level objectives are supported by measures, projects, action items, and more. To manage performance successfully, you need to track data associated with all those elements. The software you choose should be able to do that, and link elements together to give a full picture of strategic execution and how the organization is performing across all areas.
ClearPoint lets users track the projects and KPIs supporting your objectives; you can even link them to the objectives on your strategy map so that you always have a high-level view of your entire strategy. You can easily see improvement over time by visiting your strategy map from last month; all historical information is available in the tool. And since not all team members are interested in the same data points, ClearPoint lets you create reports with the relevant elements for different audiences.
Users need to see general and detailed performance data. Does the software have the capability to “drill down” more deeply into data?
The high-level view of performance illustrated on strategy maps may be exactly what the leadership team wants to see, but there may be times when they, and other team members, will want to see the layers of data that underlie those status indicators. Balanced Scorecard software should make it easy for everyone to access more granular views of data sets and analysis as needed.
When ClearPoint users click on the status indicators associated with an objective, they can see key data points and supporting information that contribute to performance. For example, if one or more specific projects have been implemented to help achieve an objective, you can drill down to project detail pages to get more information about how those projects are performing individually. This functionality gives users the ability to better understand the data without complicating reporting and data presentation.
The reporting process is time-consuming. Does the software reduce the amount of time you spend gathering data and reporting results?
Data gathering, report preparation, data entry—these strategy management tasks take time away from execution activities. Many Balanced Scorecard software options track progress on your strategy, but few have bonus features that save you time.
ClearPoint automates the strategy management process to dramatically reduce the time and effort you invest in managing, tracking, and reporting on your strategy. For example, the status icons on your strategy map automatically change to red, yellow, or green based on the performance of your measures and the projects that support them. You can also send your strategy map reports out on a schedule (monthly, quarterly, etc.) so that everyone is on the same page about how your strategy is performing. (Read more about how our automation features help with strategy execution here.)
Strategy maps created in other tools don’t always translate well into Balanced Scorecard software. Does the software retain and enhance your map’s visual appeal?
The most effective strategy maps are informative and attractive. If you’ve taken the time to create a well-designed map of your own, you want to be able to use it with your Balanced Scorecard software—not be forced to create a strategy map in the software using limited design tools.
With ClearPoint, you can use your exact, professionally drawn (or PowerPoint-created) map inside the software, or create a map consistent with your organizational style—one that includes a background with your brand colors or shapes, your logo, your design techniques, and more. You can also customize the objectives, measures, and initiatives that appear on it. As a result, the map you create will be on-brand, useful, and inspiring.
If you’re just getting started with strategy mapping, first take a look at some sample strategy maps and learn how you can create your own. Then, give us a shout at ClearPoint—we’d love to show you how our software works in conjunction with your new strategy map to keep your organization on track for reaching future goals!